Great Sponsor + Great PM = Great Success: Ten Truths of an Effective Sponsor/PM Partnership
Truth #1:
Great sponsors clearly articulate a root-cause problem to be solved. Great PM's make sure the team knows (and remembers) what problem is being solved.
Truth #2:
Great sponsors ensure the solution solves the root cause problem. Great PM's don't allow solutions to lose focus.
Truth #3:
Great sponsors enforce a "good enough" mindset. Great PM's don't use "good enough" as an excuse to cut scope.
Truth #4:
Great sponsors ensure the project has the right resources to get the work done. Great PM's articulate clear resource requests and "right size" the ask to the need.
Truth #5:
Great sponsors hold the PM and team accountable for results. Great PM's embrace the accountability and enforce it with the team.
Truth #6:
Great sponsors are on top of the big issues and stand at the ready to help resolve them. Great PM's articulate issues clearly and timely and escalate only those they can't solve.
Truth #7:
Great sponsors are an advocate, coach and battering ram for the project. Great PM's know how to leverage a sponsor and listen to the sponsor's counsel.
Truth #8:
Great sponsors willingly make tough decisions even if unpopular or politically charged. Great PM's provide clear and unbiased alternatives, information and consequences to support decision making.
Truth #9:
Great sponsors don't opportunistically increase scope if the project is going well. Great PM's keep the team focused on delivery and don't claim victory too soon.
Truth #10:
Great sponsors continually evaluate priorities and are willing to pull the plug on a project if it no longer makes sense to do. Great PM's don't get emotionally tied to a project and don't lobby to keep it alive if it should stop.
Wednesday, August 18, 2010
II Module (Good Project Management)
Secret of Good Project Management
1. Ask Open-ended Questions
2. Tailor Your Response
3. Control Your Emotions
4. Avoid Snap Judgments
5. Put Yourself in the Other Person's Shoes
1. Ask Open-ended Questions
2. Tailor Your Response
3. Control Your Emotions
4. Avoid Snap Judgments
5. Put Yourself in the Other Person's Shoes
II Module (Sponsorship)
Role of Project Manager and Project Sponsors
A good sponsor will be clear about the project's objectives, have power (over resource expenditure) and be able to influence key decision makers to support or resource the project. They will be someone who has a sound understanding of the context in which the project or its product will operate.
The project manager and project sponsor must work closely together for the project to succeed. The sponsor will provide the scope, objectives, risk management, quality expectations and benefits realisation plans that the project manager will implement.
A project manager has to educate the sponsor on the nature of project work so that they can act in an informed way on your behalf within the organisation.
A good sponsor will work with the PM to create a contingency plan for getting the project back on track should executive support not be forthcoming or should the situation change and the resource requirement be increased.
The relationship that a project manager builds with the project's sponsor is the most critical relationship in any project.
Project sponsors need to be involved from the start to eventual hand-over . Throughout the life of a project, a sponsor will take on many different roles. In the beginning they will " sell" the project and its benefits to the organisation. Throughout the project the sponsor will support the pr oject manager and provide insights into the context and operation of the project to instill confidence.
During difficult times a sponsor will protect the project manager and team fr om political and other influences that threaten the smooth operation of the project. The sponsor will develop and nurture useful relationships inside and outside the organisation and assist to manage risk for the project.
A good sponsor will be clear about the project's objectives, have power (over resource expenditure) and be able to influence key decision makers to support or resource the project. They will be someone who has a sound understanding of the context in which the project or its product will operate.
The project manager and project sponsor must work closely together for the project to succeed. The sponsor will provide the scope, objectives, risk management, quality expectations and benefits realisation plans that the project manager will implement.
A project manager has to educate the sponsor on the nature of project work so that they can act in an informed way on your behalf within the organisation.
A good sponsor will work with the PM to create a contingency plan for getting the project back on track should executive support not be forthcoming or should the situation change and the resource requirement be increased.
The relationship that a project manager builds with the project's sponsor is the most critical relationship in any project.
Project sponsors need to be involved from the start to eventual hand-over . Throughout the life of a project, a sponsor will take on many different roles. In the beginning they will " sell" the project and its benefits to the organisation. Throughout the project the sponsor will support the pr oject manager and provide insights into the context and operation of the project to instill confidence.
During difficult times a sponsor will protect the project manager and team fr om political and other influences that threaten the smooth operation of the project. The sponsor will develop and nurture useful relationships inside and outside the organisation and assist to manage risk for the project.
II Module (How to become a Good Project Manager)
Following are the skill-set of a Good Project Manager.
1. Be a Leader and a Manager
A good project manager will constantly switch from a leader to a manager as situations require.
2. Be a Team builder and a Team leader
The project manger has to set the “tone” of the team and to lead them through the various team development phases to the point where they perform as a team.
3. Be a Problem Solver
Interpersonal problems
Internal sources
External sources
Technical sources
Management sources
Communication
Opinions or perceptions
4. Be a Negotiator and Influencer
Negotiation is working together with other people with the intention of coming to a joint agreement while Influencing power is the ability to get people to do things they would not do otherwise.
5. Be an Excellent Communicator
It’s a two way process and the good project manager has to deal with both written and oral communication.
6. Be A Good Organiser
A good project manager will need to organise project filling including all documentation, contracts, e-mails, memo’s, reviews, meetings, specialist documents, requirements and specifications, reports, changes, issues, risks, etc.
7. Be a Competent and Consistent Planner
Plans are always documents, don’t fall into the trap of thinking that its only a schedule diagram.
Sucessful projects are delivered by successful teams.Always use the team to help create the plan unless, rarely, there is a good reason why not, such as commercial confidentiality, or contractual conditions.
8. Set-up and manage Budgets
1. Be a Leader and a Manager
A good project manager will constantly switch from a leader to a manager as situations require.
2. Be a Team builder and a Team leader
The project manger has to set the “tone” of the team and to lead them through the various team development phases to the point where they perform as a team.
3. Be a Problem Solver
Interpersonal problems
Internal sources
External sources
Technical sources
Management sources
Communication
Opinions or perceptions
4. Be a Negotiator and Influencer
Negotiation is working together with other people with the intention of coming to a joint agreement while Influencing power is the ability to get people to do things they would not do otherwise.
5. Be an Excellent Communicator
It’s a two way process and the good project manager has to deal with both written and oral communication.
6. Be A Good Organiser
A good project manager will need to organise project filling including all documentation, contracts, e-mails, memo’s, reviews, meetings, specialist documents, requirements and specifications, reports, changes, issues, risks, etc.
7. Be a Competent and Consistent Planner
Plans are always documents, don’t fall into the trap of thinking that its only a schedule diagram.
Sucessful projects are delivered by successful teams.Always use the team to help create the plan unless, rarely, there is a good reason why not, such as commercial confidentiality, or contractual conditions.
8. Set-up and manage Budgets
Thursday, August 12, 2010
1 B Assignment
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Târgè†
> Part time services in the colleges and schools giving orientation programs for the youths and turning them to work for us .
Hów
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· > To register an organization named Aid for Smiles in INDIA.
· > To run in hand with other organization in the grass-root level for up-liftment of the down-trodden people.
· > To educate people socially for helping other people to the extent possible.
· > To run and set up an organization Aid for Smiles like NSS, YRC etc in schools and colleges in order to bring up notion to set our differences apart and work together for a better life.
· > To run a computer center to make the youth computer literate.
· > Making the youth to spend some of their free time for campaigns working on humanitarian grounds.
· > To educate and equip the younger generation about the various issues being faced by the country through screening short movies.
· > Free medical camps in the rural areas through the support of the schools, colleges, and other NGOs.
> Part time services in the colleges and schools giving orientation programs for the youths and turning them to work for us .
· > Wining the hearts of youth for freeing the community of its evil by touching their heart.
· > Many of my friends will help me do it part-time and if provided with adequate income and resources,all will be willing to work full time.
· > Church members will also participate along with me.
· > Other NGOs will also support us in our quest for a better world.
· > Focus on the working of the various groups together with keeping the deadlines meet.
· > Risk to invest in these programs
· > Working with other NGOs in hand keeping our differences apart.
· > Motivating the people working with us to give their best into it.
· > Getting funds from the Government and other private firms.
Wednesday, July 28, 2010
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